JROS

Junior Regional
Orienteering
Squads

Junior Regional
Orienteering Squads

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Generic information about Deeside

Location

The Deeside training camp is based at the Templar’s Park Scout Camp, Maryculter (http://www.templarspark.org.uk/ ). The site is only 8 miles from Aberdeen and is easily accessible from the A93.
The Deeside valley is rich in excellent orienteering areas such as Glen Feardar, Cambus O’May, Inchmarnoch, Creag Choinnich etc.

Accommodation

Accommodation is in two buildings, the George Smith centre and the White House. Both have a number of dormitories of various sizes and their own showers and toilets.
The tour chef prepares all the meals on site and specific dietary needs are catered for. Athletes will be expected to assist with minor chores during the camp.
The site is 45 acres in size so there is plenty of room for outdoor games.

Background

2013 was the first year that this site has been used for an extended tour, previously having been used by ScotJOS (The Scottish Junior Squad) for weekend trainings.
Although this is the first time that this location has been used for this tour similar tours have taken place since the late 1990’s based at Glenmore Lodge, Badaguish and Lagganlia.
The move to Maryculter has been largely prompted by restricted land access caused by the presence of capercaillie and WOC 2015 in the Spey valley.

Terrain

As indicated above there are many top class orienteering areas along the A93 from Braemar in the east to Aberdeen in the west. In addition to those mentioned above there are the areas of Bogendreip, Glen Dye, Scolty and Allt Cailleach all within easy reach of the centre.
These areas present different orienteering tests to the terrain in the Spey Valley and are seen as a suitable progression for the juniors.

Attendees

The camp is aimed at M/W15’s who have achieved the required standard in the nominated selection races (See Deeside Selection criteria). It is expected that up to 16 M/W15’s will attend
In support of the camp there is a Tour Manager (TM) who has responsibility for such things as travel, accommodation, food etc.
The TM is supported by a chef and a Lead Coach. The Lead Coach has a team of up to 8 coaches, providing an ample coach: athlete ratio.

Team Manager's report

Staff: Iain Embrey (TM; safeguarding), Matthew Vokes (Lead Coach), Janet Vokes (Chef),

coaches: Fiona Petersen (Also cheffing), Rona Lindsay (safeguarding), Phil Vokes, Ben Windsor, John Ockenden, Anne Ockenden, Paul Pruzina, Christine Kiddier, Lachlan Chevasse

Athletes:

Rachel Brown

ESOC

Pippa Carcas

INT

Rachel Duckworth

DVO

Jess Ensoll

LOC

Lucy Gibson

LOC

Anna Harris

DEE

Scarlet Heap

SO

Caitlin Irving

WCOC

Ellie Simmonds

LOC

   

Jim Bailey

BOK

Daniel Campbell

MOR

Adam Conway

GO

Joe Hudd

WCOC

Charlie Rennie

WCOC

Joe Sunley

WCOC

Olly Tonge

BOK

Frank Townley

SN

One additional athlete was invited; they were a year older than the rest and had already attended last year, so decided to go elsewhere. All but one of these were first year 16s, and none had previously been to Deeside. First-time chef Janet Vokes did a wonderful job, and had substantial help from experienced assistant Fiona Petersen; very many thanks to them both.

A few minor injuries were sustained during tour, although most of these were pre-existing issues. Each was given appropriate treatment and suggestions for rehab – including rest, the use of ice-packs in the forest and back at base, and strengthening exercises. In each case the advice was to err on the side of caution, and rest if in doubt.

The coaching team had a mixture of experience levels and skills, but benefitted from many of the team having worked together on previous Deeside tours. All made valuable contributions. As per the last few years we used a coaching group structure with 2/3 coaches taking primary responsibility for 4/5 athletes between them, which also served well to support the development of coaches who worked closely in these partnerships. The coaching groups were designed specifically to mix genders and regions, and with a mind to avoiding athletes having the same primary coach as during a previous tour. The coaches in charge of each team were also primarily responsible for compiling their athletes’ tour reports. These groups were also then used as the basis for duty teams for the week.

The duties listed below were slightly updated following feedback and reflection on previous years, and worked well. A new aspect was to rotate which two athletes travelled in a car (rather than the bus). This system worked well and avoided any segregation.

Duty Groups

Group No.

1

2

3

4

 

Joe H 1

Dan C 3

Charlie 5

Joe S 7

 

Frank 1

Oliver 3

Jim 5

Adam 7

 

Lucy 2

Caitlin 4

Anna 6

Rachel D 8

 

Pippa 2

Scarlet 4

Rachel 6

Ellie 8

     

Jess 6

 

Coaches:

Annie

Phil

John

Paul

 

Ben

Rona

Lachlan

Christine

     

(Iain)

 

Duties:

A: Clear tables and wash up breakfast and set up dinner (8.30am)

B: Help cooks prep after dinner, and set up breakfast thereafter

C: Clear tables and wash up dinner (after dinner)

D: General Cleaning after dinner – either Showers, or GS/WH toilets + athlete area

Rotas:

GroupNo./

Day

1

2

3

4

Sat

 

B

C

 

Sun

B

C

D(S)

A

Mon

C

D(t+a)

A

B

Tues

D(S)

A

B

C

Wed

A

B

C

D(t+a)

Thurs

C

D(S)

B

A

Fri

D(t+a)

A

C

B

Sat by 07:45

Flying athletes pack, clean own rooms, breakfast & lunch

Sat by 09:00

All pack, clean own rooms, breakfast & lunch

Sat duty + cleaning from 09:00

B + WH communal inc. toilet

clean GS communal inc. toilet

Clean Busses, then do recycling

Clean showers

 

Each day maintained the structure of:

8-8:30 Breakfast including making lunch - 9:00 Briefing in dining room - 10:00 in bed - 10:30 quiet lights out, and evening sessions were fitted around this. These times were 1 hour later after the NightO around Templars and 2 hours on Wednesday to facilitate rest after the Crathes NightO.

This year the timings didn’t work as well as they have done in the past because it was rather difficult than usual to get the athletes to go to bed and to be quiet once there, and similarly more difficult to get them to breakfast and the bus on time. Next year I shall exert greater effort into getting athletes to bed, and we shall move morning briefing back to 9:15 to allow more time for washing up and prep. etc. We shall also endeavour to finish the lead part of the evening earlier: the schedule as a whole could have benefitted from greater `chill-out’ time, but partially because these particular athletes were unusually happy doing nothing and unusually unenthusiastic about swimming etc.

The evening sessions again contributed substantially. It was again very useful to have tech/tac/phys/psych facilitating self reflection including a personal draft auto-tour report. Various discussions took place on tour around the key outcomes from other evening sessions: It is valuable to have a physical training talk leading to each athlete producing and consulting on a personal physical training plan moving forwards, and a circuits taster to equip those athletes who don’t do any s&c to incorporate this at a basic level. It might be useful to allocate a further evening to running-style analysis with gopros, since this has been valuable in the past. The final night reflection and postcard to be sent in 5 months’ time as a psychological boost is also valuable. Last year’s SOA gps trackers were both fun and useful in terms of evening coaching/geeking – worth asking whether we can get these again for next year.

The Venue remains extremely cost effective and quite fun – however there were again some dead fleas evident in the white house toilet and 2-bed room on arrival (we fumigated and reported). There is now good 4G coverage by some networks, but sadly we failed to get hold of the password for the wifi – it had changed since last year and I need to pursue this in advance.

Tour tops: “contrast vests” and medals were again sourced from frontrunner.org.uk. Some coaches bought one of these (£9) and all athletes were provided with one. Next year I need to investigate whether there is an alternative to the t-shirts which may no longer be available.

SI equipment, stakes, and large kites were gratefully borrowed from WCOC by Matthew; GRAMP and MAROC were most kind in arranging ocad files and access for us without any charge. Iain supplied training kites, and 9 JROS radios, which, together with 4 from CUOC and 2 from John Ockenden enabled the full team to be connected at all times, with spares for injured athlete radio-0. The JROS first aid kits – one large base and 3 waterproof smaller ones – continue to be very useful and are under ongoing improvement – this year a sam-splint, next year tick tweezers…

The areas used were good on the whole, with the new areas (to the tour) of Potarch and shooting greens being somewhat disappointing. We were again restricted by some embargoes, but next year will certainly consider using glen dye twice.

The tour outline worked very well, and is provided below. All exercises were planned new for this year, with 1 coach taking responsibility for planning each day. Two coaches (Annie and Rona) were successful in completing their lv2 assessments on tour (thanks Iain for making this happen). Next year we will evolve to picture-plan-direction-purpose.

The budget and accounts are shown below. BML printers were duly credited on our tour tops for their continued and valued support. Transport this year was complicated by the fact that we were following the lakes5. Iain therefore organised a minibus from Lancaster, which transported 15 of the athletes and coaches up to tour. This efficiency and other organised lift sharing saw us come in under budget. Thanks to Iain for undertaking minibus training and assessment, and to JROS for funding this.

Athletes were charged £250 upfront; with the expectation of a top-up of up to £50 to cover any excess. The former was £20 greater than the last few years, and therefore allowed us to not require a top-up, but come in closer to budget. (excess largely due to a greater than expected take-up for the minibus travel).

Feedback from others and our (IE & MV) thoughts has been collated into action points for next year:

Ask about night 0 experience in advance

Coaching briefing at start – allocated time – include key to brief/debrief – kids take ownership of their session aims

Controller course, or recruit one – currently only 2nd year 16s get ranking points, so not much point.

Send kids outline plan for the week in advance

Kit list pillows

Athletes Arrive earlier to have more chill time on day 1?

Stress importance of training not racing; yellow jersey just fun – no need to do all exercises

Explain to eat lunch/snacks as and when – explain principle of snacks

Make sure kids asleep on time

Less is more in evenings

Ideally before multi-day, as following a week of racing is not great. Next year we are trialling Tues-Tues; will be interesting to see whether a few days rest helps noticeably.

Morning briefing to 9:15 – timings strict

Tour champs only on final day – no need for added relay etc; time more valuably spent reviewing race and week (esp. if we get hold of trackers…SOA? Shane?). This would also hopefully allow the coaching team to make substantial progress with (finish?!) the tour reports on tour.

Buy 2 training kites to replace those lost.

Wound wipes for big FA and 4 tick tweesers

Ikea pencils – get hold of some more.

Gopro running style

Avoid long walk-ins (eg scolty) - especially following night 0. Is it possible to get a forest key for Scolty?

 

 

Saturday
 

Sunday
 

Monday
 

Tuesday
 

Wednesday
 

Thursday
 

Friday
 

Saturday
 

 

Arrival

     

Easy Day

 

Tour Champs

Departure

Day Area

 

Shooting Greens

1

Balmedie

2

Scolty

3

Potarch

5

Torphantrick

7

Glen Dye

8

 

Overarching Theme

 

Plan

Picture

Direction

Race Techniques and Training

The Whole Thing Together

Tour Champs

Pack, tidy, and clean :D

Evening Session

Introductions

Sprint Tour Champs

Full speed; no mistakes

Tech/Tac/Phys/Psych +reflection

TBC

Physical training & circuits intro; personal planning

Reflection & goal setting

 

Other activities

Sprint Qualifier

 

Intro to night O (Templars site)

Night O (Crathes)

4

Fun :D

6

 

Party J

 

Shower Rota

Girls

Boys

Girls

Boys

Lido

Girls

Coaches then boys

 

Breakfast

 

08:00-08:30

08:00-08:30

09:00-09:30

09:00-09:30

08:00-08:30

08:00-08:30

07:15-08:15

Dinner

18:30 (pud 20:45)

17:30 (pud 20:45)

18:30

18:30

18:30

18:30

18:30

 

 

 

 

In

Out

     

JROS £70pp

1190

1888

accomodation

 

Athletes

4670

821.26

transport

 

(633 rental, 188.26 fuel to/from lancs)

   

1124.55

food

   
   

224.34

tour tops

   
   

136.25

swimming

 

(overcharged by £35 - should have checked the reciept)

   

147.71

misc

   
   

coach expenses

   
   

1041.26

     
           

totals

5860

5383.37

     

Selections

Rachel Brown ESOC
Pippa Carcas INT
Rachel Duckworth DVO
Jess Ensoll LOC
Lucy Gibson LOC
Anna Harris DEE
Scarlet Heap SO
Caitlin Irving WCOC
Ellie Simmonds LOC

Jim Bailey BOK
Daniel Campbell MOR
Adam Conway GO
Joe Hudd WCOC
Charlie Rennie WCOC
Joe Sunley WCOC
Oliver Tonge BOK
Frank Townley SN

Selection Policy

Date

The camp will run from   4th – 11th August 2018

Eligibility

The camp is for M/W16’s born in 2002 and M/W15s born in 2003

Numbers

The camp will be for around 18 athletes, the final number being determined by the Selectors and the Team Manager.

Criteria

Athletes wishing to be selected will have achieved the standards set out below in the following races;

Midland Champs 2018 (18th March)
JK Day 2 2018 (31st March)
JK Day 3 2018 (1st April)
Northern Champs 2018 (22nd April)
British Long Distance Champs 2018 (19th May)

Standard for Selection

Athletes will be selected based upon their average percentage of time behind the winner. Their best three results will be considered.

The selectors may choose not to fill all available places.

The tour selectors

The tour athletes will be selected by Susan Marsden (Chair), Pauline Olivant and Sue Roome

Illness or Injury

All cases of illness or injury which may affect an athlete’s ability to compete in one or more of the above selection races should be notified in writing to the athletes Regional Squad coordinator prior to the running of that race, clearly explaining the reasons for their failure to compete. The Regional Squad Coordinator will make the Selectors aware of such notifications.