JIRC Guidelines

Generic information about JIRC

1. General Information

These Guidelines have been compiled through the experience of Organisers and others who have over the years been involved in the organisation of JIRC. They are not rules but rather advice based on experience. Download a Word version of these guidelines.

Below are sample documents of;

Sample entry form

Sample Individual Start List

Sample Relay Declaration Form

Sample Relay Race Number

Spreadsheet to calculate overall team results

The JROS web site will also contain photographs of the trophies as listed in the Rules for this event.

If you have any suggestions for inclusion in this document, please contact the Secretary of JROS ().

2. Organisation Notes

• 2.1 Full details of the ranking scheme are in a separate Competition Rule on the British Orienteering website.
• 2.2 Ideally all teams should be accommodated together. It is important that a social venue be provided for the Saturday evening, preferably with entertainment (e.g. music, space for football, TV etc.)
• 2.3 Once the accommodation arrangements for the overnight stay have been made clear to the Regional Coordinators, it is the responsibility of the Regional Coordinators to make the Event Coordinator aware of any specific requests that the Region has.
• 2.4 In addition there should be a meeting room for the squad coaches. Floor space or sleeping is acceptable. ‘Lights out’ should be no later than 10.30pm.
• 2.5 The Organiser is responsible for the provision of a cooked evening meal on the Saturday and a cold (continental) breakfast early on Sunday morning. The provision of packed lunches for the Sunday is not necessarily the responsibility of the organiser.
• 2.6 It is advisable to agree the members of the Jury in advance.
• 2.7 Ensure that there are sufficient toilets and/or urinals to accommodate particularly before the first leg of the Relay with First Leg relays being given priority.

3. Medals

Medals should be awarded to the first three in each class and to the first three teams in the Relay competition.

Medals should be awarded to the first three teams in the overall competition.

4. Start

A punching start is acceptable for the Individual event.

5. Planning

The Planner may wish to make the Ad-Hoc Relay Class more competitive by having gaffled, non-age class laps. This is at the discretion of the planner. The Ad-hoc Class does not score for the competition.

An Ad-Hoc team could be made up of the same lap or a combination of laps of varying degrees of length and difficulty for example 3 x W/M16 laps, or 1 x M16 and 2x W14.
An Ad-Hoc team can be made with runners from more than one regional squad.

Where ever possible good spectator views of the competitors running builds an even better event atmosphere, so the Planners may look to have spectator controls part way through the courses (intermediate timing point) or long views coming down to the finish (particularly good on the head to head relay finishes).

If permitted by landowners, a commentary would be enhanced by the feedback of intermediate split times part way round all courses.

5. Safety

In the event of bad weather, the day Organiser together with the Controller and Event Coordinator may make the wearing of suitable waterproof clothing mandatory. (see also British Orienteering Rule 10.2).

Any Competitor, who is proposing to compete but is wearing, what in the opinion of the day Organiser, is inadequate or inappropriate clothing may not be allowed to compete. The Day Organiser may delegate this responsibility as they see appropriate.